Friday, March 31, 2017

Manage your construction projects with Alfresco and beCPG

This article from “The Moniteur” spotlights that projects which exceed the forecast costs and miss the deadlines are not unusual. In fact, the complexity of these kind of projects is consequent because there are plenty of teams (often scattered), because of the variability of the exchanged documents and because trades must be well synchronized.
To answer this problem, Alfresco and the beCPG project module provides an interesting solution which will help you managing your construction projects or even the extension of a production line in your plant. 

Why resorting to project management?
Project management allows managing many aspects of the project:
  • Scheduling;
  • Role and responsibility of each project speaker;
  • Documents as plans and contracts;
  • Budget
The schedule allows the definition of the project tasks by decomposing each of the phases in tasks and subtasks so that a visual representation of the project structure is possible (WBS: Work Breakdown Structure). It allows to communicate to each team member the goals and the roles of everyone. Thus, everybody is on the same page.

When a task starts , its actor is notified by workflow and by email with a description of what he has to do and with links to deliverables he has to achieve. These workflows are configurable without development by the project manager.

Document management
Document management allows the storage of all the documents linked to the project: contracts, plans, emails, pictures and so on. Documents are classified as folders and subfolders according to the record classification determined by the project manager.

Users can consult easily the documents thanks to the inline preview and they can edit them in Microsoft Office or Google Docs. As soon as a document is modified, the former version is archived in the versions history which enable to have a complete traceability of the modifications (who modified the document, when, why).

Different views permit the consultation of a document.

To save some time during the creation of a project, it’s possible to create project templates to initialize the schedule and the document library.
The project management has to keep in mind the budget allocated to his project. For that purpose, he can define the project forecast budget, expenses, incomes and follow the real budget.

One of the most encountered problem for the users is the search of the documents. For that purpose, the research proposes the preview of the documents. This latter allows the search into document’s metadata and into the document’s content (for example, in the text of a contract). The user doesn’t have to know the location of each document he’s searching for.


The activities follow-up allows to check easily the activity on a project (comments, documents modifications, change of tasks states and so on). 

Project overview
The page project overview displays projects with current tasks, overdue, score, completion, products created, last comment, start and end dates. It allows project managers to track their projects during the review of project. From this page, you can filter your projects and export them in excel.

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